TEXAS DX AND CONTEST CLUB CONSTITUTION
Adopted July 28,
the undersigned, wishing to secure for ourselves the pleasures and
benefits of an association of persons commonly interested in Amateur
Radio, constitute ourselves the Central Texas DX and Contest Club
(CTDXCC) and enact this Constitution as our governing law. It shall
be our purpose to further the exchange of information and cooperation
between members, to promote radio knowledge, fraternalism, and
individual operating efficiency, and to conduct club programs and
activities to advance the general interest and welfare of Amateur
Radio in the community, with a focus on DXing and contesting.
Article I: Association
shall be the desire of this club to seek and retain formal
association with the American Radio Relay League, and to encourage
all members to seek individual membership with the American Radio
Article II: Membership
1- All licensed radio amateur operators interested in DXing and
Contesting shall be eligible for membership.
2- Membership shall be granted to all such interested persons who
designate interest in becoming members in the club
3- In extraordinary cases, membership may be revoked "for cause"
if two-thirds of the CTDXCC membership vote in favor.
Article III: Officers
1 - The officers of this club shall be President, Vice President,
Secretary and Treasurer.
2 - Any member of the club in good standing shall be eligible to
stand for election as an officer. The officers of this club shall be
elected by receiving the most votes, represented in person or by
email representation, at the election meeting. Nominations for
officers shall be solicited during the regular business of the July
club meeting. Nominations may also be made known to the President
through email, postal mail, telephone, or other means of
communications prior to the August meeting. Nominations must also be
solicited at the August meeting, prior to the election votes.
Elections are held during each regular August meeting and newly
elected officers serve during the following 12 months.
3 - Vacancies occurring between elections must be filled by special
elections at the first regular meeting following the withdrawal or
resignation. Nominations of candidates for the officer position must
be solicited as early as possible. Nominations also must be
solicited at the meeting of the special election, prior to the
4 - Officers may be removed by a two-thirds vote of a quorum of the
Article IV: Duties of Officers
1 - The President shall preside at all meetings of this club, and
conduct them according to commonly accepted rules. The President
shall enforce due observance of this Constitution and by-laws, decide
all questions of order, represent the club in matters of external
business, sign all official documents adopted by the club, and
perform all other appropriate duties pertaining to the office of
2 - The Vice-President shall assume all the duties of the President
in the President's absence. In addition the Vice-President shall
organize club activities, meeting programs, and advance club interest
and activity as approved by the club.
3 - The Secretary shall keep a record of the proceedings of
all meetings and make a summary available, keep a roll of members,
submit membership as required, carry on all correspondence, read
communications at each meeting, and send e-mail meeting notices to
members. The Secretary will maintain individual
member attendance records at regular meetings.
4 - The Treasurer shall receive and receipt for all monies paid to
the club, keep an accurate account of all monies received and
expended, and pay no bills without proper authorization (by the club
or its officers constituting a business committee). At or prior to
each regular club meeting, the Treasurer shall report on the state of
the club finances. The Treasurer shall be prepared to submit an
itemized statement of disbursements and receipts to the club
membership upon request, within a reasonable period of time.
Article V: Meetings
1 - The club shall conduct regular meetings, no less frequently than
once a month.
2 - The President may call special meetings. Notices shall be sent
to members concerning special meetings and the business to be
transacted. Only such business as designated shall be transacted
during a special meeting. Such notices shall be sent so that they
can be reasonably expected to arrive not less than seventy-two hours
before any such special meeting.
3 - Special meetings also may be held at hamfests, conventions, DX
Bashes, or other similar forums. In addition, "summer
meetings" may be held at member's homes. No club business may
be held at such special meetings.
Article VI: Financial Support
voluntary contribution system is used to provide for normal operating
expenses, however this shall not be a condition of membership. Each
January, the Treasurer will recommend an annual voluntary donation
for members, based on current assets of the Club, predictable
expenditures, and retention of a modest balance. The club, by
majority vote of those present at any regular meeting, may request
additional funds from the general membership as deemed necessary for
special business requirements of the organization. In these cases,
additional voluntary donations may be requested, however this is not
a condition of membership.
Article VII: Communication Methods
club will utilize e-mail, an Internet web site and a DX cluster to
reduce printing and postage cost. Subscription to the club e-mail
reflector and restricted pages on the web site is limited to club
members or approved non-members.
Article VIII: Amendments
constitution or the by-laws may be amended by a two-thirds vote of
the membership. Proposals for amendments shall be submitted in
writing at a regular meeting and shall be voted on at the next
following regular meeting, provided all members have been notified by
mail of the intent to amend the constitution and/or by-laws at said
Adopted 23 March 2009
In order to provide for a consistent spelling of the club name for purposes
such as club competitions, the name of the organization shall henceforth
be Central Texas DX and Contest Club, and the club
constitution, web site, and correspondence shall be updated accordingly.
facilitate communications amongst club members and to promote the
club to the Amateur Radio community, the club shall maintain a World
Wide Web site at the URL http://www.ctdxcc.org/. Financial support
for this service, as necessary, shall be paid for by club funds.
The officers shall appoint a webmaster willing and able to maintain
It shall be the duty of the Secretary to keep the constitution and
by-laws of the club and have the same available at every meeting.
The Secretary shall note all amendment changes and additions on the
constitution and shall make it available to members on the club's
World Wide Web site, or upon request.
Membership is open to licensed amateurs and includes all club
privileges as well as rights to hold a club office and to vote for
club officers. Membership totals defined for the purpose of
determining a quorum, modifying the constitution/bylaws or removal
of officers, will consist of the number of members who display
interest in CTDXCC membership by indicating their interest in
maintaining club membership. Members are encouraged to participate
in the wide range of available club activities. If there is a
question of a member's continuing interest in membership, the club
may ask the member for clarification.
Meetings. Regular meetings shall
be held monthly with dates and times posted on the club website at
and club e-mail reflector.
of Officers. Upon expiration of term of office, resignation,
withdrawal or removal from office, club officers will return all
club property, funds and documentation to their successor.
Use of Funds. Club officers are empowered to disperse funds not to
exceed a total of $100 in any given month without advance voted
approval of the membership. Two or more officers must agree that
the funds are required prior to the next meeting and that the
purpose benefits the club membership. The nature and amount will be
posted to the e-mail reflector within three days of dispersal.
Written receipts are to be provided to the Treasurer at the next
regular meeting and the members in attendance will vote their
approval or disapproval of the action taken.
purposes of constituting a quorum for elections and other
transaction of club business, when matters are presented in advance,
a majority of the votes from members, either in person or by email
representation (by the time stated), shall be valid. Two-thirds
majority is required for changes to the Constitution, removal of
officers, or removal of members "for cause."