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Club Constitution


Adopted July 28, 2003


We the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Central Texas DX and Contest Club (CTDXCC) and enact this Constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, and individual operating efficiency, and to conduct club programs and activities to advance the general interest and welfare of Amateur Radio in the community, with a focus on DXing and contesting.

Article I: Association

It shall be the desire of this club to seek and retain formal association with the American Radio Relay League, and to encourage all members to seek individual membership with the American Radio Relay League.

Article II: Membership

Section 1- All licensed radio amateur operators interested in DXing and Contesting shall be eligible for membership.

Section 2- Membership shall be granted to all such interested persons who designate interest in becoming members in the club

Section 3- In extraordinary cases, membership may be revoked "for cause" if two-thirds of the CTDXCC membership vote in favor.

Article III: Officers

Section 1 - The officers of this club shall be President, Vice President, Secretary and Treasurer.

Section 2 - Any member of the club in good standing shall be eligible to stand for election as an officer. The officers of this club shall be elected by receiving the most votes, represented in person or by email representation, at the election meeting. Nominations for officers shall be solicited during the regular business of the July club meeting. Nominations may also be made known to the President through email, postal mail, telephone, or other means of communications prior to the August meeting. Nominations must also be solicited at the August meeting, prior to the election votes. Elections are held during each regular August meeting and newly elected officers serve during the following 12 months.

Section 3 - Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation. Nominations of candidates for the officer position must be solicited as early as possible. Nominations also must be solicited at the meeting of the special election, prior to the election votes.

Section 4 - Officers may be removed by a two-thirds vote of a quorum of the membership.

Article IV: Duties of Officers

Section 1 - The President shall preside at all meetings of this club, and conduct them according to commonly accepted rules. The President shall enforce due observance of this Constitution and by-laws, decide all questions of order, represent the club in matters of external business, sign all official documents adopted by the club, and perform all other appropriate duties pertaining to the office of President.

Section 2 - The Vice-President shall assume all the duties of the President in the President's absence. In addition the Vice-President shall organize club activities, meeting programs, and advance club interest and activity as approved by the club.

Section 3 - The Secretary shall keep a record of the proceedings of all meetings and make a summary available, keep a roll of members, submit membership as required, carry on all correspondence, read communications at each meeting, and send e-mail meeting notices to members. The Secretary will maintain individual member attendance records at regular meetings.

Section 4 - The Treasurer shall receive and receipt for all monies paid to the club, keep an accurate account of all monies received and expended, and pay no bills without proper authorization (by the club or its officers constituting a business committee). At or prior to each regular club meeting, the Treasurer shall report on the state of the club finances. The Treasurer shall be prepared to submit an itemized statement of disbursements and receipts to the club membership upon request, within a reasonable period of time.

Article V: Meetings

Section 1 - The club shall conduct regular meetings, no less frequently than once a month.

Section 2 - The President may call special meetings. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted during a special meeting. Such notices shall be sent so that they can be reasonably expected to arrive not less than seventy-two hours before any such special meeting.

Section 3 - Special meetings also may be held at hamfests, conventions, DX Bashes, or other similar forums. In addition, "summer meetings" may be held at member's homes. No club business may be held at such special meetings.

Article VI: Financial Support

A voluntary contribution system is used to provide for normal operating expenses, however this shall not be a condition of membership. Each January, the Treasurer will recommend an annual voluntary donation for members, based on current assets of the Club, predictable expenditures, and retention of a modest balance. The club, by majority vote of those present at any regular meeting, may request additional funds from the general membership as deemed necessary for special business requirements of the organization. In these cases, additional voluntary donations may be requested, however this is not a condition of membership.

Article VII: Communication Methods

The club will utilize e-mail, an Internet web site and a DX cluster to reduce printing and postage cost. Subscription to the club e-mail reflector and restricted pages on the web site is limited to club members or approved non-members.

Article VIII: Amendments

This constitution or the by-laws may be amended by a two-thirds vote of the membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the constitution and/or by-laws at said meeting.

Amendment 1
Adopted 23 March 2009

In order to provide for a consistent spelling of the club name for purposes such as club competitions, the name of the organization shall henceforth be Central Texas DX and Contest Club, and the club constitution, web site, and correspondence shall be updated accordingly.

By Laws:

  1. To facilitate communications amongst club members and to promote the club to the Amateur Radio community, the club shall maintain a World Wide Web site at the URL http://www.ctdxcc.org/. Financial support for this service, as necessary, shall be paid for by club funds. The officers shall appoint a webmaster willing and able to maintain the service.

  2. Secretary. It shall be the duty of the Secretary to keep the constitution and by-laws of the club and have the same available at every meeting. The Secretary shall note all amendment changes and additions on the constitution and shall make it available to members on the club's World Wide Web site, or upon request.

  3. Membership. Membership is open to licensed amateurs and includes all club privileges as well as rights to hold a club office and to vote for club officers. Membership totals defined for the purpose of determining a quorum, modifying the constitution/bylaws or removal of officers, will consist of the number of members who display interest in CTDXCC membership by indicating their interest in maintaining club membership. Members are encouraged to participate in the wide range of available club activities. If there is a question of a member's continuing interest in membership, the club may ask the member for clarification.

  4. Meetings. Regular meetings shall be held monthly with dates and times posted on the club website at http://www.ctdxcc.org/ and club e-mail reflector.

  5. Change of Officers. Upon expiration of term of office, resignation, withdrawal or removal from office, club officers will return all club property, funds and documentation to their successor.

  6. Executive Use of Funds. Club officers are empowered to disperse funds not to exceed a total of $100 in any given month without advance voted approval of the membership. Two or more officers must agree that the funds are required prior to the next meeting and that the purpose benefits the club membership. The nature and amount will be posted to the e-mail reflector within three days of dispersal. Written receipts are to be provided to the Treasurer at the next regular meeting and the members in attendance will vote their approval or disapproval of the action taken.

  7. For purposes of constituting a quorum for elections and other transaction of club business, when matters are presented in advance, a majority of the votes from members, either in person or by email representation (by the time stated), shall be valid. Two-thirds majority is required for changes to the Constitution, removal of officers, or removal of members "for cause."


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